These small business PBX phone systems are the best in their category. Different types of businesses require distinctly different phone systems. Although hosted VoIP or a cloud based phone system represents the preferred solution for many, offering lower initial costs, advanced feature sets with easy installation and self management, some businesses find that they require a hybrid on-premise PBX solution that can be installed with their existing cabling and connect to a T1/PRI circuit. Other small companies just want a good quality durable phone system to use with their existing phone lines, be reasonable in price and has an attendant, voicemail and is easy to park, page and transfer calls. Some others demand an affordable system on premise that they can manage themselves. Whichever category your company may fall into, here are the top picks for both a cloud based PBX and a premise PBX today.
Different needs require different solutions. The right phone system should improve communications between your customers and employees and increase business productivity.
Three of our top choices are award winning cloud based PBX
systems from established hosted VoIP providers. All are well tested with thousands of customers
getting high marks in overall satisfaction. RingCentral Office and
Vonage Business represent great choices for any size business, from a 7 phone small
business to a 100 plus person multi-location organization. On the other hand,
Grasshopper's virtual phone system is a stand-out with an
entirely different platform, which was designed for the entrepreneur or
Our other three choices are all on premise PBX systems, each earning a top choice for a particular business situation. Ayaya's IP Office has been a worldwide go to solution for many years delivering outstanding features and reliability. A more traditional IP-PBX that can solve more complex requirements including hybrid solutions. The award winning Grandstream UCM6200 series IP-PBX delivers robust features without license fees that can be managed in house with support from the manufacturer. And the NEC DSX-40 brings a solid small digital phone system that can connect to regular phone lines. It delivers just enough of the prominent features that it has been chosen by numerous businesses for its durability and lasting performance.
RingCentral is a multi-award winning cloud PBX provider that is great for any size company. With four excellent plans to choose from users can get just the right package of features without having to pay for those that they do not need. RingCentral touts their service as affordable, simple to set up, manage and use and with each, they succeed. It's well designed with advanced features that include call recording, video conferencing, and Internet fax and integrates with most CRM software packages. By cutting down on vendors and using RingCentral services for multiple needs, not only will it simplify every businesses' communications, it saves on additional expenses. (more at RingCentral Review)
Vonage Business Cloud, offers unified communications to connect from anywhere through voice, chat, text messaging or video. Their service brings a robust set of features for small to medium sized businesses. Their services are broken into a three tier pricing model, Mobile, Premium and Advanced, with each plan having their own set of features, although certain features like Call recording and Visual Voicemail requires the top plan. Vonage has worked on app Integration with its service and brings an impressive list of popular business applications that will work.
Grasshopper virtual phone service is designed for very small micro businesses or entrepreneurs. Integrated to deliver big PBX basic features without even the need to spend money on a traditional IP desk phone, it's a service that can be up and operating in an hour. Using your smart phone, you'll get your own business number with ways of keeping your business customers distinct. Their service ensures that you can make and receive business calls and texts from anywhere using their app. Handle multiple business calls distinctly with automated professional greetings, call forwarding, and voicemail transcription. For those that fall into the right category (a micro business) Grasshopper is an affordable well designed phone service that will take a business to a "bigger" and more professional level. (more at Grasshopper Review)
Avaya's IP Office, one of the world's most popular hybrid UC IP-PBXs, is an extremely flexible and totally scalable solution. The Basic Edition, which can handle up to 100 users, has voicemail, message to email conversion, call forwarding, audio conferencing and an automated attendant. From the Basic Edition Avaya offers enhancements with both on-premise and cloud based services for a total business Unified Communications platform. Being a hybrid IP-PBX, businesses get a flexible deployment allowing for the use of digital phones where older cabling may exist while still incorporating IP phones in offices. Connect through any type of service; FXO, SIP and T1/PRI.
6202 VoIP IP-PBX is an excellent appliance that gives the
benefits of VoIP, such as multiple SIP trunk connections, no license
fees, affordability and a management GUI that is intuitive and well designed, to
name just a few. Two FXO ports are built in for those that want
failover using one or two traditional phone lines.
You can choose almost any IP phones as all are fairly easy to configure, however Yealink phones will be matched the best. With the available help and guidance from Grandstream the UCM series VoIP PBX is one of the few that allow for a tech savvy IT person to self management and install.
The NEC DSX-40 with IntraMail has built a reputation of being an affordable and reliable digital PBX business phone solution for companies that want to keep their existing telephone lines. Good for up to 8 incoming lines, the DSX-40 is capable of handling up to 24 stylish digital telephone stations. Durability and intuitive operation are the hall marks of the desk phones with either a 22 or a 34 button model available. With lots of standard features including an Attendant, Directory Dialing, Message on Hold, and Conversation Record most small businesses will find the DSX-40 just enough with an affordable price. Once installed and setup this system will operate for years without any need for service. In June 2019 NEC ended support for all DSX products, however they will remain a popular small PBX for years to come and systems are readily available refurbished from many installers and suppliers.
Our six PBX choices all offer an outstanding phone system for a particular business situation. Each of our three hosted VoIP picks are established providers and should continue to advance their platform and offer new advanced features as they are developed. The number of companies choosing cloud based services have accelerated and that trend will continue as initial costs are low and overall value very high. Integrated multi-channel communications in one app has emerged as a formidable solution. Business owners are now adjusting to more employees working from home. They have determined that cloud based PBX solutions offer an uncomplicated effective solution.
With so many phone system choices it's easy to get overwhelmed. Not all systems are right for everyone. A telecom professional can guide you to the best solution.
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Find out which are best cloud PBX phone companies. These are the top rated hosted VoIP providers: Best Cloud PBX Companies
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